Choosing the right software development partner starts with understanding how they work. A clear, transparent development process reduces risks, improves predictability, and ensures your investment delivers measurable business results.
At Developex, we’ve refined our software development process through years of delivering custom software solutions for startups, SMBs, and enterprise clients. Our approach is built around transparency, flexibility, and close collaboration – so clients always understand timelines, costs, team composition, and delivery progress.
This guide answers the most common questions about our software development process, from initial consultation and estimation to team management, scope changes, and intellectual property ownership. Whether you’re planning a proof of concept, MVP, or large-scale enterprise system, this page explains exactly how we work with clients from idea to successful delivery.
Project Initiation & Estimation
What is your software development process?
We primarily work using a Time & Materials (T&M) engagement model. This approach provides flexibility and transparency, allowing projects to evolve as requirements become clearer. At the start, we define the team composition, agree on hourly rates, establish a preliminary budget, and set monthly spending expectations. Development is delivered in iterations, with continuous communication, reporting, and review. If T&M isn’t the right fit, we also offer other working models tailored to your project’s needs and business goals.
Is there a minimum project size?
There is no minimum project size. We can start with a Proof of Concept (PoC) or Minimum Viable Product (MVP) and scale from there. For team augmentation or short-term needs, we can provide support starting from a single specialist.
How do you handle requirement gathering?
Requirement gathering begins with detailed discussions to understand business goals, technical constraints, and user expectations. We clarify features, integrations, design preferences, and success criteria through calls, workshops, and written feedback. When needed, our business analysts help formalize requirements to ensure scope clarity before development starts.
How do you estimate timelines and pricing?
Accurate estimates require a clear understanding of the project scope. We begin with preliminary estimates and refine them as requirements are clarified. For complex projects, we may conduct an internal technical review to provide more detailed timelines and cost projections.
What is your approach to budgeting and payments?
Budgets are based on the agreed scope, team size, and hourly rates. Most projects follow a monthly billing model, with transparent reports on time spent and tasks completed. Payment terms are discussed individually to align with project duration and client expectations.
Do you require a security deposit?
In some cases, a security deposit may be required to initiate the project. This is discussed during the negotiation phase and depends on the project scope and engagement model.
Project Management & Development Team
Who will work on my project?
Each project is supported by a dedicated team that may include software engineers, project managers, business analysts, UI/UX designers, and QA engineers. Teams are formed using in-house specialists or newly hired engineers when needed. Clients can review, interview, and approve team members before work begins.
Do you provide documentation and specifications?
Yes. Clients receive clear technical documentation and specifications aligned with the project scope. When deeper discovery or ongoing documentation is required, business analysts are involved to maintain clarity and continuity throughout development.
What project management and reporting tools do you use?
We typically use Jira for task tracking and sprint management. Clients receive regular updates and monthly reports detailing completed tasks, time spent, and progress against milestones. Project infrastructure can also be adapted to client-preferred tools and workflows.
Do you provide performance reports and KPIs?
Yes. We provide progress reports and performance indicators tailored to client needs. These may include velocity, delivery milestones, resource allocation, and quality metrics, ensuring full visibility into project health.
Flexibility, Change Management & Legal Considerations
How do you handle changes during development?
We understand that requirements often evolve. Our Agile development approach allows for controlled flexibility. Any changes are discussed collaboratively to assess their impact on timelines and budgets and are documented as part of ongoing planning.
How is project scope managed?
We use a Project Change Request (PCR) process to formally manage scope changes. Each request is reviewed by both parties and approved, investigated, or rejected based on feasibility, cost, and delivery impact.
Who owns the intellectual property?
By default, intellectual property rights for custom development belong to the client. Ownership, usage rights, and any exceptions are clearly defined in the contract to ensure transparency and legal clarity from the outset.
Why Partnering with Developex Delivers Results
With our software development services, clients gain a structured yet flexible approach that ensures every project delivers real business value. By partnering with us, you benefit from:
- Predictable costs with transparent reporting – stay in control of budgets and track progress every step of the way
- Controlled flexibility for evolving requirements – adapt to changing business needs without disrupting timelines
- Dedicated, vetted teams aligned with project goals – access the right specialists for your project’s success
- Clear IP ownership and contractual certainty – full clarity on intellectual property rights from day one
- Consistent communication at every stage of delivery – stay informed and engaged with regular updates
This combination of structure, transparency, and adaptability allows us to build long-term partnerships and deliver software solutions that scale with your business.
